Membership administration for German-speaking clubs
Member dues, organised,without the spreadsheet mess.
MemberCore puts your member roster, contribution types, SEPA direct debit, and GDPR records into one tool — built for volunteer boards, not IT departments.
- EU hosting
- GDPR-aligned
- DPA available
- No credit card required
Your club at a glance
| Member | Dues |
|---|---|
| Alex M. | Paid |
| Sam K. | Paid |
| Jordan T. | Open |
Stylised preview — your real dashboard updates live.
Three things that quietly cost every board
We talked to clubs across DE, AT and CH. The same three problems keep coming up.
Spreadsheets nobody understands anymore
Roster in file A, fees in file B, bank reconciliation in online banking. When the treasurer changes, someone starts from zero again.
SEPA direct debits done by hand
Click together a pain.008 file, hunt down mandate references, reconcile R-transactions manually. One quarter of bookkeeping turns into two weekends.
GDPR obligations without tooling
Subject access requests, deletion requests, processor agreements with vendors — every board knows the duty, few have the paper trail.
MemberCore solves exactly these three — and only these three first.
What MemberCore takes off your plate
Concrete functions that lighten the load on volunteer boards — not ten more spreadsheet views.
Members and membership types
Roster with statuses, tags, custom fields; membership types with age and family rules. Transitions and pauses are versioned.
SEPA direct debit, bank-native
Capture mandates, generate pain.008, reconcile R-transactions. Manual invoice option — no payment processor required.
GDPR tooling
Article 28 DPA, per-member data export, field-level audit log. Clear legal basis on every record.
Member portal
Members maintain their own data, see open dues, submit IBAN updates — your board stops fielding email threads.
Insights for the board
Active members, collection rate, missing mandates — on one page. No pivot tables, no exports.
Newsletter, news, surveys
Marketing-consent-aware sends, club news with read receipts, surveys for AGMs — built in, not bolted on.
From first call to first collection
- 1
30-minute demo
You walk us through your current workflow; we show you where MemberCore returns three hours per month.
- 2
Setup with data import
We import your existing roster (CSV is fine), load your membership types, and validate your SEPA configuration.
- 3
First collection, supported
We're on call for your first real direct-debit run. After that, every cycle follows the same flow — and you keep a complete audit trail.
Questions we get on first calls
What does MemberCore cost?
Pricing is sales-led — we walk through it on the demo call so we can match it to your club's size and workflow. Pilot clubs receive extended terms; mention this in the demo.
Can we keep our existing data?
Yes. CSV import works out of the box; for messier sources (Vereinsplaner, easyVerein, custom Excel) we help with the mapping.
How does the SEPA direct debit actually work?
MemberCore generates a pain.008 file you import in your club's online banking. Mandates, references and returns live in the system — no payment processor needed.
How secure and compliant is this?
EU hosting, an Article 28 DPA, TOTP MFA for board accounts, RLS-isolated data per club. Privacy-policy templates should still be reviewed by your own legal counsel.
How long does setup take?
Typically under two weeks from the demo call to your first real collection — depending on how clean your current roster is.
Ready for a first conversation?
30 minutes. No commitment. Concrete setup plan.
On the demo call we show the product against your real workflow and follow up with a written setup plan — you decide afterwards.